Spanish Graduate Student Handbook - Appendix 3

Appendix 3 - Policies and procedures for graduate students

The Department of Spanish & Portuguese is open from 8:00 a.m. to 5:00 p.m. and is closed during the lunch hour (12:00 – 1:00 p.m.). Do not prop doors open to Sproul Hall after hours or on weekends. Also, make sure that the copy/mail room is closed and locked after hours.

Copies: If you need copies for your class, a copier is available in 614 Sproul. You are required to attend a short training session before you will be allowed to use the copier. After completing the training, you will be able to scan documents using the copier and you will be able to print from your personal computer or the computer lab in 118 Sproul, directly to the copier. This copier is solely for instructional purposes. Each TA will be given a maximum number of pages for the quarter. If you use your allotment before the quarter ends, see Gloria Castillo-Wildman to request additional pages. Requests are not automatically approved but will be assessed on a case-by-case basis.

Your key unlocks Room 614. You may prop the door open during regular hours (8:00 a.m.-12:00 p.m. & 1:00-5:00 p.m.) but it must be closed during the lunch hour and after 5:00 p.m.

Please do not attempt to clear paper jams. Ask Yvonne Bohan (207 Sproul) for help. Report any irregularities with the copier to her as soon as possible. Yvonne will replenish the paper as needed. Please let her know if you use most of the paper in the machine so she can refill it before it runs out.

Faxes: Teaching assistants and students are not allowed to send or receive faxes from departmental fax machines.

Keys: Keys are available from Dorian Signori in 207 Sproul.

Mail: Campus mail is for business purposes only. The mail is metered so do not send out anything with stamps on it. Intercampus mail is also for business purposes only. Please do not send personal correspondence through campus mail or use your campus address to receive campus mail. Each quarter you are teaching, you will have a mailbox in 222 Sproul. Please check your mailbox regularly.

Staff: The office staff is here to support the teaching and research missions of the department but our staff is limited. Therefore, we do not under any circumstances provide the following services:

  • Date stamping and/or collecting class assignments or exams
  • Posting or informing individual students of course grades
  • Proctoring make-up exams

Evals: You may review your teaching evaluations each quarter (see Maria in Sproul 210) however, you may request copies for interview purposes only.

Teaching Supplies: The department provides supplies for your use as a TA which include:

  • Grade Book (if you want a hard copy to use in addition to smartsite)
  • 1 pack 3x5 index cards each quarter for attendance
  • Pens and pencils
  • 1 each, tape dispenser, scissors, stapler, etc., for each office

Please see Falicia in Sproul 210 if you need any of these items.

Absences: If you are going to be absent from the class that you teach, please call your TA SUPERVISOR and have a substitute teach your class. Your TA Supervisor must approve all absences and substitutes.

Student Issues: If a student in your class has a problem, do not send that person to the main office. Send that person to your TA Supervisor.

If you give your students a deadline that falls outside of class time, please have your students turn in the work to your mailbox and make the deadline at least one-half hour prior to the lunch hour or closing time. Ask students not to slide work under any doors; there is an envelope outside 222 Sproul for after hours drop-off. Please make every effort to be here to collect the work.

PTA (Permission to Add) numbers are not given out to students. Do not over-enroll your classes. If you have a student that needs a PTA, you must pick up a PTA sheet from Laura Barrera (215 Sproul), sign it and have the student return the completed form to Laura.

Classroom assignments have already been made and are permanent. There will be no changes as there has been a 15% increase in student enrollment and there are no available classrooms.

Dept. Library: You are welcome to use the department library. Materials are not to be removed from the library unless they have been checked out using the index cards. When returning items to the library, please be sure to reshelf them neatly and in the appropriate order.

Paychecks: Employment paychecks are issued on the first day of the month. However, we receive mail only on Tuesdays and Thursdays after 2pm. Your checks will therefore be available the first Tuesday or Thursday after the first of the month. If the 1st falls on the weekend, then paychecks are issued on the preceding Friday (except in January). You can pick up your checks from Sean Swift,  if you do not receive direct deposit. Your paychecks will not be placed in your mailbox. Fellowship & loan checks must be picked up from Student Accounting in Dutton Hall (if you have not signed up for direct deposit).

Healthcare: Your TAship provides health insurance through the Student Health Center unless you requested a waiver. See for details.

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